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Who May Enter
 
The competition is open to all artists, 18 years of age and older (as of January 1, 2008), who are legal residents of the United States, with an address in the United States at the time of the competition. Employees, Regents, and members of advisory boards of the Smithsonian Institution and their immediate families (children, siblings, and spouses), competition sponsors, employees or immediate families of the judges, and their respective agents are not eligible.  No work previously submitted for this competition is eligible for resubmission, but artists included in previous competitions may enter again, with the exception of the first-prize winner in a previous Outwin Boochever Portrait Competition. 

 

What to Enter
 
The work entered should be understood as a portrait in the broadest sense. It may be a traditional, representational work or it may be a more experimental portrait, but it must be based on the artist's direct contact with any living individual(s). Self-portraits will be accepted.
 
Each artist may enter only one portrait, and it must have been completed after January 1, 2007.
 
Entries will be accepted in all visual arts media, including, but not restricted to painting, drawing and watercolor, sculpture, weaving, ceramics, photography, prints, video, film, and digital animation.
 
Paintings, drawings, pastels, and watercolors should be framed (strip frames are acceptable). Paintings should preferably be unglazed. Works on paper should be framed and glazed with UV filter glass or Plexiglas.  All two-dimensional work shall measure no more than 7 feet by 7 feet by 8 inches (including frame) and weigh no more than 150 pounds. The National Portrait Gallery will provide attachment hardware for works selected for exhibition.

 
Photographs and prints should be framed and glazed with UV filter glass or Plexiglas.  All two-dimensional works must measure no more than 7 feet by 7 feet by 8 inches (including frame) and weigh no more than 150 pounds. The National Portrait Gallery will provide attachment hardware for works selected for exhibition.
 
Sculptures may be freestanding or wall-mounted and may be composed of any sculptural medium. This includes, but is not limited to, stone, metal, fiber, clay, wood, paper, or resin. Sculptures should not exceed 7 feet (height) by 7 feet by 4 feet in size and weigh no more than 150 pounds. The National Portrait Gallery will provide platforms, pedestals, or attachment hardware for sculpture selected for exhibition.
 
Video, film, and digital animation will be accepted, and special instructions for sending these works to the National Portrait Gallery for judging will be available in the online entry form.  The online entry form MUST be completed before sending time-based works.
 

Entry Method
 
The first round of jurying will be done online, so DO NOT send the original artwork. Online entry is required via this Web site. For ease of entry be sure you have a broadband connection to the internet, such as cable, fiberoptic, or DSL.  Do not attempt to submit digital images with a dial-up connection. 
 
Online entry and image: You will need to fill out an online entry form and upload at least one image to the competition Web site. You may submit up to 2 JPEG images of your portrait. EACH FILE SHOULD BE NO LARGER THAN 2 MEGABYTES (2 MB). By submitting an online entry form, the artist is agreeing to be notified by e-mail if he or she is chosen as a potential finalist of the Portrait Competition.
 
The fee for online entry with uploaded images is $35, payable by credit card. All fees are nonrefundable.
 
The National Portrait Gallery reserves the right to limit the number of entries accepted and may close online entry at any time between June 2 and July 31, 2008.

 

Entry Deadlines

June 2, 2008, 9:00 a.m. EDT
Call for Entries begins
 
July 31, 2008, midnight EDT
Deadline for submitting entries
 
November 30, 2008
Semifinalists are notified
 
January 2, 2009
Semifinalist work must be available for shipping to Washington, D.C.
 
June 15, 2009
Finalists are notified, and non-selected works are returned to artists
 
October 23, 2009
The Outwin Boochever Portrait Competition 2009 exhibition opens at the National Portrait Gallery
 
August 22, 2010
The Outwin Boochever Portrait Competition 2009 exhibition closes
 
September 2010
Artworks are returned to exhibiting artists

 
 
Judging

Judging will be done by a panel of experts selected by the National Portrait Gallery, who will initially select approximately 100 semifinalists. On or before November 30, 2008, the National Portrait Gallery will contact artists who have been selected as semifinalists by e-mail.
 
Artists whose work was not selected for further consideration will also be notified at this time.
 
Semifinalist works will be packed and shipped, at the National Portrait Gallery's expense, to Washington, D.C., for further judging from the original portraits. Upon notification of semifinalist status, entrants will be required to sign an affidavit confirming their age, identity, originality of the work, and their ownership of the work and all related rights.  Artists must have written approval to submit any work that is owned by a third party, and must provide the owner's guarantee that if the work is chosen, it may be placed on loan to the National Portrait Gallery for the duration of the exhibition. The artist must also provide a model release, and an appropriate form will be forwarded to the semifinalists.
 
On or before June 15, 2009, approximately 50 to 60 finalists whose work has been selected for the exhibition, including those awarded prizes, will be notified by e-mail. Works not selected will be returned to the artists only to an address within the United States, as provided by the artist.  Packing, shipping, and insurance will be paid by the National Portrait Gallery.  In the event of damage or loss to the work, the artist will be required to accept insurance proceeds as the sole means of recovery against the National Portrait Gallery.
 
 
Prizes 

The grand prize is $25,000.  The winner will also have an opportunity for a commission to create a portrait of a remarkable living American for the National Portrait Gallery's permanent collection. The artist and the National Portrait Gallery will work together to select the subject of the portrait and the fee for the commission.
 
The second prize will be $7,500. The third prize will be $5,000. The judges may commend up to four additional works with prizes of $1,000 each.
 
The decision of the judges is final, and no challenges will be permitted.
 
Winners of cash prizes are responsible for all taxes due on such awards. 
 

The Exhibition
 
The Outwin Boochever Portrait Competition 2009 is currently scheduled to be on view at the National Portrait Gallery from October 23, 2009, until August 22, 2010.  The exhibition will comprise the jurors' top 50-60 selected portraits, including the prizewinning entries.
 
The artists who have been shortlisted for an award will be expected to attend the presentation ceremony and dinner, and they will also be expected to attend the press preview. The National Portrait Gallery will reimburse these artists for standard travel costs, subject to prior approval by the National Portrait Gallery.  All artists whose works are exhibited will be invited to attend the opening reception.
 
All exhibiting artists and prizewinners will be required to sign a loan form for the duration of the exhibition and a consent form for the use of their name, image, and artwork in connection with the Portrait Competition, exhibition, and all related advertising, marketing, publicity, public programs, and promotion for the exhibition.
 
Work brought to and from the National Portrait Gallery for the  Portrait Competition will be handled by professional art movers and installers, and all such arrangements will be made by the National Portrait Gallery. Work will be picked up only from an address in the United States, and  the National Portrait Gallery will return work only to the address from which it was picked up. All packing and shipping will be handled and paid for by the National Portrait Gallery.
 
Insurance in the amount of the value determined by the artist shall be placed on all loans and carried in force from the time when the work leaves the artist's home, studio, gallery, or place of storage  until the work is returned in satisfactory condition.  This shall be an all-risk, wall-to-wall policy subject to standard policy exclusions carried by the Smithsonian Institution, and all costs shall be borne by the National Portrait Gallery.  In the event of loss or damage to the work, the artist will be required to accept insurance proceeds as its sole form of remedy against the National Portrait Gallery.
 
Should the artist, however, prefer to insure the loan under his or her own policy, he or she must forward to the National Portrait Gallery, prior to the shipment of the work, a copy of his or her certificate of insurance, naming the National Portrait Gallery,  Smithsonian Institution, as an insured. Please notify the National Portrait Gallery of the estimated costs of such coverage 30 days in advance of the exhibition.
 
Works selected for exhibition cannot be removed before the end of the exhibition and may not be sold during the course of the competition or the exhibition (June 2, 2008–August 22, 2010).
 
 

Rights 

Ownership of  all portraits submitted for the Portrait Competition, including copyright, will remain the property of the artist, but it is a condition of entry that the artist shall grant to the National Portrait Gallery the irrevocable, royalty-free, worldwide right to use and reproduce all exhibited works for the exhibition publications, public programs, publicity, promotion, research, postcards, prints, posters, and other products, in all formats, including but not limited to electronic distribution on the National Portrait Gallery Web site, in connection with the Portrait Competition and resulting exhibition.

The artist is required to secure a model release from the subject to enable the National Portrait Gallery to use and reproduce the portrait.
 
The winning artist will be required to transfer ownership of, and assign all rights, including copyright, in the commissioned portrait to the National Portrait Gallery, but the National Portrait Gallery will grant the artist a license to reproduce the portrait for use in his or her portfolio for noncommercial, portfolio purposes. The commissioned portrait will be submitted to the National Portrait Gallery's director for approval of its inclusion in the National Portrait Gallery's permanent collection. 
 
By participating in this contest, artists agree to be bound by these rules, including all eligibility requirements. All interpretations of the rules and decisions by the National Portrait Gallery relating to the rules and the Portrait Competition are final. The National Portrait Gallery reserves the right at its sole discretion to disqualify any artist it finds to be tampering with the entry process or the operation of the Portrait Competition or Web site or to be acting in violation of the Rules of Entry. The National Portrait Gallery is not responsible for any problems or technical malfunctions of the Internet or any Web site, including injury or damage to artists or to any other person's computer related to or resulting from participating or downloading materials in this Portrait Competition. If, for any reason, the Portrait Competition is not capable of running as planned, the National Portrait Gallery reserves the right at its sole discretion to cancel, terminate, modify, or suspend the Portrait Competition. Collection of personally identifiable information from artists will be done in accordance with the Smithsonian Institution Privacy Policy, as posted on
http://www.si.edu/privacy.


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